Resources

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Standard Operating Procedures (SOPs)

The SOP provides the task order procedures and guidelines for usage and management of task orders under the PICS II contract. Click on the icon to access a PDF version of the document.

PICS II Contract

This document is the contract that was signed by all vendors and includes all the applicable regulations and contractual information.

Task Order Procedures Handout

This document provides the high level task order procedures from creating a TORP, to evaluation of proposals, and through to award of task order. Refer to the SOP for a more detailed description of the task order process.

PICS II SOW

This document is the SOW that was provided in the PICS II Contract. It provides a detailed overview of the services vendors will provide. Refer to our "Services" page for a look at each of the four task areas offered under this vehicle.

Fact Sheet

The fact sheet provides a quick overview of PICS II, including the services, vendors, and contacts. Click on the icon to access the fact sheet.

FAQ

This page contains a list of Frequently Asked Questions (FAQ) that pertain to usage and management of task orders under PICS II. It will be updated as more questions arise so check back frequently to learn more.

Tips For Writing SOWs

This document provides guidance on writing SOWs for PICS II task orders. It provides writing tips, outlines, resources and other helpful ideas. This is a good aid for writing consistent, thorough task order SOWs.
Task Order Request Package (TORP)

The first step towards initiating the PICS II task order process is completing a Task Order Request Package (TORP). The TORP will provide details of the specific services requested. This document will guide you through the information required.

Selection Recommendation Document (SRD)

After completing the award analysis, the Task Order Project Officer (PO) prepares an SRD to document the evaluation and provide a rationale for selection. The Program Support Team has developed an SRD template to facilitate this step.
Funding

Funding must be available for every requirement. If the total value (base plus option years) of your task order is less than $250,000, this funding memo template will suffice and can be made part of your TORP. If greater than $250,000, an acquisition plan will be needed.

Efficient Spending Policy

Conferences must be approved as per the the NIH Guidance. The appropriate approval form must be completed and approved before a TORP is awarded.
PICS II Sample Evaluation Scoring Approaches

This document provides guidance related to the evaluation of proposals submitted by vendors for PICS II task orders. It provides 4-5 factors for scoring and explains each in detail. This may be helpful in evaluating vendors fairly and in a consistent manner.

Sample Q&A Document

This document serves as a sample to help the customer organize and answer questions submitted by contractors during the task order process. Sample Determination and Findings Report

Use this sample Determination and Findings document when preparing a Time and Materials TORP. Click here to access the sample.

Unsuccessful Offeror Letter

The Task Order Contracting Officer will need to send out Unsuccessful Offeror Letters for each task order three days after contract award. For orders with total value less than $6M, you may wish to use the provided template. For orders with a value greater than $6M, please refer to FAR 15.503(b)(1). Task Order Milestone Schedule Template

Please consider using the Task Order Milestone Schedule Template to schedule and track key milestones during the task order process. Though this documents is not required, the Program Support team strongly encourages using it.

Task Order Statement of Work (SOW) Sample

SOWs should provide sufficient detail for contractors to prepare solid technical and business proposals. The length of the SOW will depend on the complexity of the requirement. Please visit the OLAO Office of Acquisition website for other helpful examples and templates.

Contractor Performance Survey

Customers, please populate one of these surveys per task order so that the PICS II team can better monitor contractor performance.

Usage by Customer

Updated: September 30, 2024 - Please click here to learn more about customers’ use of PICS II. The graph highlights the total value of awarded task orders by customer, sorted by dollar value, and will be updated monthly.

NIH Office of Logistics and Acquisition Operations